How to Open an XPS File in Word

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An XPS document can be imported into a Word document. Using this technique can save time compared to manually retyping data from an XPS file into a larger Word document. This is how you do it:

  1. Start Word.
  2. To open an existing document, go to FILE and select OPEN; to create a new document, choose NEW.
  3. After selecting INSERT, find the TEXT section.
  4. When you click OBJECT, a new window opens.
  5. Choose the CREATE FROM FILE option in the Object window.
  6. To access the location of the XPS file, click BROWSE.
  7. After choosing the XPS file, click OK.
  8. The XPS file name ought to show up in the FILE NAME field of the Object Window.
  9. After selecting the DISPLAY AS ICON check box, click OK.
  10. After importing the XPS file into Word, you can use it in a larger document, maintaining its current layout.

Text from an XPS file can be extracted by a third-party converter so that it can be imported from a different .txt file or copied and pasted into Word. To convert an XPS file into a Word document, there are numerous third-party XPS editors available. Some of these editors can be accessed straight through a web browser and don’t require the download of any additional software.

These online third-party converters include:

  • COMETDOCS
  • PDFAID
  • ONLINE2PDF
  • CONVERTIO

Use the instructions provided on the specific website of each XPS editor to use a web-based converter.

Using CometDocs Web Application

To convert an XPS file using the CometDocs web application, follow these steps:

  1. Go to the CometDocs website and click the green UPLOAD button.
  2. Select the XPS file you wish to convert by navigating to it.
  3. Press OPEN.
  4. To start the conversion, click XPS TO WORD.
  5. Click ENTER EMAIL and enter your email address to receive your file.
  6. Press SEND.

XPS is a Microsoft-only file format, so opening it on a Mac is more difficult. However, it is feasible to overcome this issue. Mac users can use Google Drive to convert any XPS file into a PDF file that can be opened.

Using Google Drive

To convert an XPS file to a PDF using Google Drive, follow these steps:

  1. Open Google Drive.
  2. Click FILE UPLOAD after selecting NEW.
  3. Navigate to the desired XPS file, pick it, and then click OPEN.
  4. Right-click the XPS file to PREVIEW it once it has loaded onto your drive.
  5. Click the PRINTER icon located in the upper right corner of the Preview screen.
  6. To create a PDF version, select SAVE AS PDF or SAVE TO GOOGLE DRIVE under DESTINATION.

This PDF method can be thought of as an XPS file Mac counterpart, or as a workaround for XPS file viewers for Mac users. Unlike an actual XPS file, which requires a third-party converter, this converted XPS document can now be edited as a PDF using ADOBE ACROBAT PRO. This method can be used by anyone, Mac or PC, to convert an XPS file to a PDF. They can then use Adobe Acrobat to edit the newly created PDF file. As an alternative, you could use a comparable third-party converter to turn the new PDF into a Word document and edit the content that way. There are two options for this.

Now let’s see if Word can open XPS files. Because XPS files have a fixed layout, text editors such as Microsoft Word cannot use them. Numerous apps from third parties are available to assist you in converting the files. Windows 10 and 11 come with XPS Document Writer pre-installed, however, it is not a program that allows you to directly create XPS documents. In Microsoft Word, to create an XPS file:

  1. Open Word in Microsoft.
  2. In the upper left corner, click the "File" menu, then choose "Print."

Let’s look at how to convert XPS to Word or PDF. It’s easy to convert a document from XPS to PDF format if you use that format. The "print to PDF" feature of the Windows Office Suite makes it simple to convert XPS files to PDFs. To convert your XPS files to PDF, simply follow these simple steps:

  1. Click File in the XPS view application, then choose Print from the dropdown menu.
  2. In the dialog box, select Microsoft Print to PDF.
  3. Press Print.
  4. Choose where you want your new PDF to be saved.

Let’s check out the software that can open an XPS file. Use NiXPS View or the built-in Windows XPS Viewer to open one. Microsoft Reader can be used to open XPS files on Windows 10 and 11. On a Mac, XPS files can be opened with Pagemark, and the Pagemark XPS Viewer plug-in is available for Firefox and Safari web browsers. Linux users can open XPS files with Pagemark’s programs as well. Uploading an XPS file to Zamzar is one of the quickest ways to convert it to PDF, JPG, PNG, or other image-based formats. The same can be done with the paid version of Able2Extract. XpsConverter from Microsoft converts XPS files to OXPS.