How to Transfer Outlook Emails to a Folder

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  1. Drag the message to the desired folder after selecting it.
  2. Click MOVE > COPY TO FOLDER on the HOME tab.
  3. Type the destination folder’s name in first.
  4. Click the folder name > COPY once the desired folder has appeared.
  5. Make a filter rule that matches every email you require, configure the action to move to a folder, run it right away, and then delete the rule.
  6. Create a rule that first moves ALL of the emails you want to keep to a temporary folder, then returns the temporary emails to their original location (perhaps with a modified rule 1).
  7. After pressing CTRL+A in my desktop version of Outlook (2013), I just right-click and select the Move menu option to transfer the entire folder to a new folder.
  8. Use Ctrl-A to make all selections. or choose the initial email. To select the entire range from first to last, scroll down to the last one and Shift-click on it.
  9. Open the message, select File > Save As in Outlook 2003 or click the Office button twice in Outlook 2007 to save a single message to a local folder.
  10. Additionally, you can save multiple messages at once by selecting them with Ctrl-clicking (or Ctrl-A for all), then selecting File > Save As in Outlook 2003 (or using the Office button and Saving As twice in Outlook 2007).
  11. Click File > Import and Export, select Export to a file, click Next, choose Comma Separated Values (Windows), click Next again, select the folder you want to export, click Next again, browse to the location you want to store the folder (unless you want to go with the folder and file name Outlook chose), give the file a name, click Next again, and then Finish to move an entire folder to your hard drive or other local storage.
  12. In Outlook 2003, to archive, select File > Archive > Personal Folders (or individual folders, if preferred), enter the date, find the archive file location, give it a name (or use Outlook’s default in both scenarios), and click OK.
  13. Right-click the folder and select Properties > AutoArchive to enable auto-archiving. Click Default Archive Settings and select the options you want to use when you choose to Archive items in this folder using the default settings.
  14. If you are unable to access an archive, it is of little use to you, and Outlook does not facilitate this process well: Select Import and Export > File. File > Next > Personal Folder File (.pst) > Next; import from another application or file. Choose your archive file by browsing to it, click Avoid importing duplicates, and then select Next > Finish.

We’ll look at how to transfer emails from Outlook to a folder now.

  1. Make folders to move messages around in your inbox, organize emails, and add folders to your Favorites folder for quick access.
  2. If you right-click INBOX, choose NEW FOLDER.
  3. Input the folder’s name and hit Enter.
  4. Pick an e-mail to send.
  5. Simply drag and drop it into a folder.
  6. Click, drag, and drop multiple emails into a folder by selecting one email, holding down the Shift key, and selecting additional messages.
  7. Right-click the folder and choose SHOW IN FAVORITES to add it to your favorites.

Let’s see how to transfer thousands of emails from Outlook to a folder.

  1. Go to the source directory, choose the items you want to move, and then drag them to the destination folder in the Navigation Pane on the left side of the window to move emails, contacts, and calendar events to a different Outlook folder.
  2. Expand the parent folder and drag the messages or other items into the subfolder if the destination folder is inside another one.
  3. Instead of moving items in Outlook, you can copy them by right-clicking on the item and choosing Copy, as opposed to left-clicking.
  4. With just one click, you can move emails to a designated folder using the Quick Steps feature.
  5. You can bulk move contacts, emails, and other Outlook items with specialized utilities for copying and moving Outlook items.
  6. The Merge Folders utility’s advanced version allows you to copy or move files from specific Outlook folders.
  7. Items from various folders and subfolders can also be combined using the sophisticated Copy or Move Outlook Items tool.

Now let’s look at how to automatically move all of your emails in Outlook to a folder.

  1. Go to your inbox and right-click on any message you’ve received to get started. Choose RULES from the drop-down menu that displays, and then click CREATE RULE.
  2. Indicate which circumstances cause a rule to be activated and what should be done in response to such messages. Choose the ‘MOVE TO’ action and create a new folder or choose an already-existing one for the rule.
  3. Lastly, to establish the rule, click "SAVE."
  4. Your email client will now move emails to the appropriate folder based on the rule you set up.
  5. Choose the emails you wish to move, one at a time or by using Ctrl + A to select them all, in order to move them all to a folder in the Outlook desktop application. Next, to move the emails, right-click on the selection, select "Move," and then choose the folder you want.