How to save all Outlook messages

by
  • Outlook 365
  • Outlook 2021
  • Outlook 2019
  • Outlook 2016

You are probably utilizing an Exchange or IMAP account if you use email for work. Emails are automatically archived by Exchange and IMAP servers, allowing you to view them from any location at any time. To find out how to view your archived email, ask your administrator if you have an Exchange account. In addition to storing the message folders on the server, you can utilize AutoArchive to relocate or remove older items automatically, or you can export the items to a .pst file that you can import and restore at a later time.

  1. Choose IMPORT/EXPORT under FILE > OPEN & EXPORT.
  2. After choosing EXPORT TO A FILE, choose NEXT.
  3. After choosing OUTLOOK DATA FILE (.PST), click NEXT.
  4. After choosing the mail folder you wish to backup, click NEXT.
  5. After giving your backup file a name and location, click FINISH.

Convert Outlook Email to PDF

Let’s see how to convert every Outlook email to a PDF.

  1. To open the printer dialog, choose File > Print in Outlook.
  2. Make sure Adobe PDF is set as the current printer under printer options.
  3. Just as you would with a paper printer, configure the print parameters, such as page range and orientation.
  4. Click Print once everything appears to be in order.
  5. Give your PDF file a name and select a save location.
  6. Choose OK to complete the print.

Exporting Emails from Outlook 365

Now let’s get started on exporting every email from Outlook 365.

  1. Check that all of the folders are current before trying to start:
    • In Outlook, click the UPDATE FOLDER button.
    • Look for the ALL FOLDERS ARE UP TO DATE status statement on the right-hand status bar.
  2. If you are trying to export a file to an external storage device from an LSU-owned computer, make sure your hard drive has adequate space for the emails.
  3. Ensure you have a steady, dependable connection.
  4. Exporting emails is usually a time-consuming and lengthy operation.
  5. Select the EXPORT TO A FILE option from the Import and Export Wizard and press the NEXT button.
  6. Click NEXT after selecting the OUTLOOK DATA FILE type.
  7. Prior to choosing NEXT in the lower right corner, click the DESIRED FOLDER.
  8. It is advised to export to a spot on your hard drive or a jump drive rather than OneDrive.
  9. To specify where the export will be saved, click BROWSE, and then click OK.
  10. At the bottom of the screen, choose FINISH.

Bulk Downloading from Outlook

Let’s get started with bulk downloading from Outlook.

It appears to be quite simple to attach files, photos, emails, and other stuff to an email message using Microsoft Outlook. Users open emails with many attachments and begin saving each Outlook attachment separately as soon as they receive them. However, saving them individually takes a lot of effort and time. The option to "Save all Outlook attachments" occasionally malfunctions as well. In these circumstances, customers begin their search for a frequently asked question, such as how to bulk save attachments from numerous emails in Outlook. The native techniques listed below enable you to preserve attachments from numerous Outlook emails.

  1. Open the Outlook application and choose the required Outlook email to extract the attachments from.